Shared Files Dashboard
Manage all your shared files in one place
The Shared Files Dashboard gives you complete visibility and control over all files you've shared. View collaborator lists, manage permissions, track published documents, and revoke access - all from a single, centralized interface.
Overview
All Shared Files
View every file you've shared with others in one place.
Collaborator List
See who has access to each file and their permission level.
Published Files
Track all your publicly published documents.
Quick Actions
Manage permissions and access with one-click actions.
Viewing Shared Files
Centralized File List
Access the dashboard from Settings > Sharing > Shared Files Dashboard, or click the "Manage Shared Files" button in any share dialog. You'll see a comprehensive list of every file you've shared.
Dashboard Columns
Filter and Search
Use filters to quickly find specific files.
Quick Filters
All Shared
View all files you've shared, regardless of type.
With Collaborators
Files shared with specific people via email.
Published
Files that are publicly accessible on the web.
Password Protected
Published files that require a password.
Search Options
By file name
Search for documents by their title
By collaborator
Find files shared with a specific person
By email
Search using collaborator email addresses
By date
Filter by when the file was shared
Managing Access
Perform common management tasks directly from the dashboard.
Toggle Permissions
Switch between View Only and Edit access for any collaborator.
Copy Shareable URLs
Quickly copy share links to send to collaborators.
View Password Status
See which published files have password protection enabled.
Revoke Access
Remove a collaborator's access to any shared file.
Toggle Permissions
Quick Permission Changes
Change permissions for any collaborator without opening the full share dialog. Simply click the permission badge next to their name and select the new level.
View Only
Can view the document but cannot make any changes.
Edit
Full access to view and modify the document.
Copy Shareable URLs
Quick Link Sharing
Every shared and published file has a shareable URL. Click the copy button next to any file to instantly copy its link to your clipboard. For published files, this is the public URL. For shared files, it's a direct link the collaborator can use.
https://anyslate.app/share/...Password Status
Security at a Glance
Published files show their password protection status directly in the dashboard. A lock icon indicates protection is enabled. Click on any published file to view or modify its password settings.
Password Protected
Visitors must enter a password to view this document.
Public (No Password)
Anyone with the link can view without authentication.
Revoking Access
Remove Collaborators
Remove any collaborator's access directly from the dashboard. Click the remove icon next to their name, confirm the action, and their access is revoked immediately. They will no longer be able to view or edit the file.
Bulk Revocation
To revoke all access to a file, you can also use the "Stop Sharing" option which removes all collaborators at once. This is useful when you want to make a file private again.
Dashboard Tips
Regular access reviews
Check your dashboard periodically to ensure only the right people have access to your files.
Use filters effectively
Filter by 'Published' to quickly find all your public documents when you need to update or unpublish them.
Bulk management
Select multiple files to perform bulk actions like revoking access or changing permissions.
Search by collaborator
Use the search to find all files shared with a specific person by searching their name or email.
Explore more collaboration features
Learn about other ways to collaborate including file sharing, real-time editing, and publishing.
Back to Collaboration